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Hiring for Assistant TO Director in Mumbai, for Exp. 2 - 4 yrs at SoundLines Inc.,Mumbai (Job in Mumbai)

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Job Description:To maintain and provide a support service for the Director daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork. 2. To set appointments and meetings for the Director as requested including regular one to one meetings with the Director and his/her direct reports. 3. To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary 4. Respond and advise efficiently to all electronic or verbal enquiries for the Director 5. To liaise effectively with internal divisions/departments and external organisations on behalf of the Director. 6. To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects 7. To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office 8. To ensure the smooth flow of information, including action monitoring to achieve deadlines and project milestones 9. To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Director, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals. 10. To submit expenses claims, both internal and external, on behalf of the Director. 11. To plan and implement hospitality arrangements for the Director, including provision of hospitality for visitors 12. To maintain an up to date knowledge of processes and procedures of the company. 14. To organise travel, visas and accommodation and, or to provide general assistance during presentations to the Director. 15. To execute any other duties appropriate to the grade as directed by the Director or his nominated deputy. 16. Dealing with incoming email, faxes and post, often corresponding on behalf of the manager 17. Will correspond to emails of Director JOB LOCATION: COLABA, MUMBAI

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Posted on: Friday, 21 April, 2017  08:44
Expires On: Sunday, 21 June, 2020  18:30

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